Executive Scorecard.
The one page you look at every day · Thursday, July 9, 2026
📅 WTD · MTD · YTD vs 2025
Today's read: Sales pacing +11% vs same day last year · Cash healthy · 3 customers flagged for callback (see Sales tab)
Today's Sales
$18,472
▲ 11.2% vs same day 2025
Week-to-Date
$74,880
▲ 8.4% vs LY
Month-to-Date
$168,140
▲ 6.1% vs LY
Year-to-Date
$2.14M
▲ 9.7% vs LY
Gross Margin
38.4%
▲ 1.2 pts
EBITDA · MTD
$27,910
16.6% of revenue
Cash on Hand
$142,880
Chase · Frost · Capital One
A/R Total
$186,440
30+ days: $34,200
Sales Trend · Last 30 Days
Daily net revenue · dotted line = prior year
A/R Aging
Buckets by days overdue
Vendor Spend · Month to Date
QuickBooks bills paid · top 6 vendors
Live Alerts
Attrition + cash flags surfaced today
Blendin Coffee — no order in 12 days
Avg cadence every 4 days · YTD $18,240 · Call today
Segundo Coffee Lab — volume down 34%
Trailing 4wk avg $2,140/wk → this week $1,420
Kolache Kitchen — A/R over 60 days
$4,880 outstanding · Last payment 74 days ago
New customer: Boomtown Coffee · Heights
First order shipped · $2,240 opening ticket
Sales.
Top movers · bottom performers · who to call today
🔄 Refreshed hourly
Top 10 Customers · MTD
By net sales
| Customer | MTD $ | Growth | Margin |
|---|---|---|---|
| Blendin Coffee | $8,240 | ▼ 4% | 41% |
| Boomtown Coffee | $7,910 | ▲ 22% | 38% |
| Southside Espresso | $6,480 | ▲ 9% | 40% |
| Agora Cafe | $5,920 | ▲ 14% | 36% |
| Common Bond Heights | $5,650 | — 1% | 39% |
| The Honeymoon | $5,220 | ▲ 6% | 42% |
| Catalina Coffee | $4,880 | ▲ 11% | 37% |
| Doshi House | $4,610 | ▼ 8% | 40% |
| Retrospect Coffee | $4,240 | ▲ 18% | 38% |
| Antidote Coffee | $3,980 | ▲ 5% | 41% |
Lost Customers · Call Today
Auto-flagged by cadence
| Customer | Silent | LTV | Bucket |
|---|---|---|---|
| Blendin Coffee | 12d | $18,240 | 7-14 |
| Segundo Coffee Lab | 18d | $14,410 | 14-30 |
| Slowpokes Woodlands | 33d | $22,140 | 30-60 |
| Fioza Cafe | 41d | $8,910 | 30-60 |
| Bohemeo's | 67d | $32,180 | 60-90 |
| Weights & Measures | 102d | $11,240 | 90+ |
New Customers · Last 90 Days
Onboarding health · do they stick?
| Customer | Onboarded | First Order | 30-Day $ | 90-Day $ | Trajectory |
|---|---|---|---|---|---|
| Boomtown Coffee · Heights | Jul 8, 2026 | $2,240 | — | — | New |
| Third Coast Coffee | Jun 12, 2026 | $1,880 | $8,410 | — | On pace |
| Buffalo Sea Coffee | May 4, 2026 | $1,120 | $4,220 | $14,880 | Strong |
| Chapman & Kirby | Apr 21, 2026 | $3,410 | $6,910 | $18,240 | Strong |
| The Grove Cafe | Apr 8, 2026 | $980 | $1,410 | $2,240 | Fading |
Coffee Shops.
Your core business · where the money comes from
☕ Segmented by channel
Coffee Shops
$104K
62% of MTD · 218 accounts
Restaurants
$32K
19% of MTD · 84 accounts
Hotels
$22K
13% of MTD · 27 accounts
Markets / Retail
$10K
6% of MTD · 18 accounts
Sales by Channel · 6 Months
Where growth is coming from
Top Products · This Month
By net revenue
Most Profitable Customer
Highest weighted margin, MTD
The Honeymoon
42% blended margin · $5,220 MTD · 100% pastry mix
High-value account
Least Profitable Customer
Below channel average, MTD
Hotel Zaza Memorial City
24% blended margin · $3,410 MTD · 78% low-margin bread
Renegotiate pricing
Finance.
The CFO view · straight from QuickBooks Online
💼 July 2026
Net Income · YTD
$248,410
▲ 18% vs 2025
Gross Margin · YTD
38.4%
Net Margin · YTD
11.6%
CC Fees · YTD
$18,410
0.9% of gross
Cash Flow · Last 12 Months
Operating cash by month
P&L Snapshot · MTD
Live from QuickBooks
| Revenue | $168,140 |
| COGS | ($103,570) |
| Gross Profit | $64,570 |
| Payroll (est.) | ($28,410) |
| Rent + Utilities | ($5,240) |
| Fuel + Fleet | ($3,180) |
| Other OpEx | ($4,610) |
| Net Income | $23,130 |
Accounts Payable
$68,220
Due within 30 days
Accounts Receivable
$186,440
$34,200 over 30d
Bank Balance
$142,880
▲ $12,410 WoW
Customer 360.
Every customer scored · example: Blendin Coffee
👤 Drill-down view
Blendin Coffee
Coffee Shop · Bellaire · Onboarded Jan 2022
Risk Score 68 · Attention
12 days silent
Weekly Sales · Avg
$1,840
▼ 8% vs 90d avg
Blended Margin
41%
Above channel avg
Lifetime Value
$182K
Since Jan 2022
Late Payments · 12mo
2
Avg 4 days late
Order History · 12 Weeks
Weekly revenue trend
Product Mix
Share of last-90-day spend
Daily Email.
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📧 HTML · mobile-friendly
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